Meetings

5 Amazing Ways to Use a Meeting Scheduler

From tracking leads to managing your calendar, meeting schedulers can help make your job a lot easier. Know how you can use them to the best effect.


As a marketer or sales representative, you know that meetings are an important part of your job.

Due to the rise of remote work, nowadays, meetings need to be done virtually as different people from different locations are associated with it. 

But what if there was a way to make your meetings even more effective? With a meeting scheduler app, you can manage and track all your meetings in one place.

From tracking leads to managing your calendar, meeting schedulers can help make your job a lot easier. It also offers a variety of features to make your meetings more effective.

You can use Meeting Scheduler to:

- Increase meeting productivity.

- Save time on meeting preparation.

- Make distance meetings more effective.

- Improve meeting quality.

- And more!

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Here are five amazing ways to use a meeting scheduler:

Effective Ways to Use a Meeting Scheduler

Leverage natural transition time to schedule meeting effectively

If you have some downtime between tasks or meetings, use a meeting scheduler to book your next meeting. Effective scheduling helps reduce Meeting Fatigue Syndrome, the feeling of being overworked and bogged down by meeting requests.

You can schedule meetings during natural transition time so that your clients don’t have to specifically take a break between their tasks.  A meeting scheduler will let you know when the best time for a meeting is and also offer a variety of potential meeting spots.

Effective scheduling helps you reach people in the right place at the right time and most importantly, do the right tasks.

A meeting scheduler also allows you to:

- Schedule meetings without back and forth emails.

- Meeting spots based on your location.

- Automatically add meeting notes.

Provide sufficient time before scheduling a meeting 

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When you create a meeting using a meeting scheduler, be mindful of the lead time you need to get everything done. According to a study by the Harvard Business Review, the best time to schedule a meeting is 9-11 am. 

This allows you to have time to get your work done without being too rushed. It also provides flexibility in case things run over, or there are delays.

If you need more lead time, a meeting scheduler can automatically create a meeting based on the information in your sales pipeline. This way, you can provide sufficient time before scheduling a meeting to be prepared and organized. A meeting scheduler makes it easy to find the best meeting spot for you and your team. It enables you to:

- Schedule meeting spots in advance.

- Get notifications when a meeting is approaching.

- View all of your meetings in one place in your CRM. This is especially helpful when you want to maintain your organizational data on a single platform. Everybody on your team can truly see the progress of your sales pipeline. However, if you don’t feel like investing in a pipeline management tool, here’s a free sales pipeline template.

This allows people to plan their day around the meeting and avoid any conflicts. It also provides sufficient time for preparation and research.

Take a break between each meeting 

To avoid Meeting Fatigue Syndrome, it’s important to take a break between each meeting. A meeting scheduler allows you to do this by automatically creating a buffer time between meetings.

This break can be used to:

- Get some fresh air.

- Grab a coffee.

- Respond to emails.

- Prepare for the next meeting.

By taking a break, you’ll be able to come back to each meeting feeling refreshed and ready to go.

Providing breaks between the meetings allows you to reset your brain. Meeting back-to-back can be tiring, and you might not be able to give each meeting your full attention. Stretching your meeting’s duration can give stress and lead to burnout. 

Introduce block time to focus on other important tasks

Block time is a period of time that you dedicate to working on a specific task. A meeting scheduler can help you create block time by automatically scheduling meeting spots based on your availability.

This allows you to:

- Stay focused on one task.

- Get more work done in less time.

- Avoid distractions.

You can avoid being sidetracked by block booking your meeting spots. To discover available meeting places, you can use a meeting scheduler.

For example, teams have a leave on Wednesday and Friday and are free from meetings so that their work can be done in an efficient way.

Keep your meeting optional

If your team believes there are too many meetings, inform them that they have the option to opt out of any meeting they feel isn't necessary for their work. This gives you permission to leave a meeting discreetly if you realize it isn't beneficial to your productivity

Optional meetings are also a good way to get last-minute feedback or ideas. If someone can’t make it to the meeting, they can still provide their input via the meeting scheduler.

These are just a few of the amazing ways you can use a meeting scheduler to boost your productivity. A meeting scheduler is a powerful tool that can help you save time and be more efficient.

Conclusion

Meeting schedules can be an effective way to increase productivity, but only if it’s used in the right way. By leveraging natural transition time, providing sufficient time before scheduling a meeting, and taking breaks between meetings, you can make the most of your meeting scheduler.

Introducing block time can also help keep everyone on track. If all of this sounds like something that could work for you, give it a try!

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