Planning a meeting

6 Best Meeting Planning Software for Your Business

Explore a range of top-rated meeting planning software and compare features to find the perfect fit for your business. Streamline your meetings.

Regardless of whether your business is in-house, remote, or hybrid, at some point you will need meeting planning software. Meetings are a critical component of any business, and in this digital age, more and more meetings are being held online than in person. With that in mind, you might have stumbled onto this page because you’re looking for the best meeting planning software. We’ve curated a list of six software that we highly recommend for your business. Let’s dive in!

There are many meeting planning software options available, some of the most popular ones include:

  1. Taggg
  2. Zoom
  3. Microsoft Teams
  4. Google Meet
  5. GoToMeeting, and
  6. Slack

Now that you know the most sought after options, let’s break them down further so you can determine which ones will work best in your business.

1. Taggg:


Perfect for Instant Scheduling

Taggg meeting scheduling software allows you to link your calendars with those of your connections. By doing this simple step, the software enables you to instantly see when people are available to meet with you so that you can set up meetings with ease.

Pricing: Taggg offers three pricing plans.

  • Basic: Free, and includes unlimited meetings with one connected calendar
  • Pro: $6/month or $60/year and allows you to connect multiple calendars
  • Team: Coming soon and starts at $80/year plus $40/year/teammate.

Top 3 Features:

  1. Instant Scheduling: Taggg's instant scheduling feature allows you to instantly book a meeting with anyone in your connections list.
  2. Video Conferencing Integrations: Whether you’re a fan of Zoom, Google Meet, or Ring4, you can book your meeting, and be conferencing with your connections in minutes.
  3. Unlimited Connections: Got a lot of contacts in your address book? No problem! You can connect with any and all of them and start booking today.

If you're looking for a meeting scheduling software that is easy to use, efficient, and will save you time, Taggg is an excellent choice. With instant scheduling, video conferencing integrations, and unlimited connections, you can focus on what matters most - preparing for and running productive meetings.

Additionally, Taggg's affordable pricing plans make it accessible to businesses of all sizes. Try it out for free, and see how Taggg can help streamline your meeting planning process.

2. Zoom:


The Go-To for Video Conferencing

Zoom is a popular video conferencing software that allows users to schedule, join, and host meetings online.


Zoom offers four plans:

    • Basic: Free for up to 100 attendees, but you’re limited to 40 minutes per meeting
    • Pro: Starts at $149.90/year/user with up to 100 attendees, and meeting time increased to 30 hours per meeting
  • Business: Starts at $199.90/year/user with meetings up to 30 hours per meeting, and attendees increased to 300
  • Business Plus: Starts at $250/year/user, and includes everything in the business plan as well as options to join by phone, and have captions translated

Top 3 Features:

  1. Video and Audio: Zoom offers decent quality video and audio for all participants
  2. Screen Sharing and Recording: Zoom makes it easy to share your screen with others and record the meeting for later reference.
  3. Virtual Backgrounds: Zoom offers virtual backgrounds, which can be used to create a more professional and engaging video call experience. This is particularly helpful if you're working from home or a location with a less-than-ideal background.

Zoom has become the go-to video conferencing software for businesses of all sizes, and for good reason. With high-quality video and audio, screen sharing and recording, and virtual backgrounds, Zoom offers a user-friendly and professional meeting experience. Zoom's pricing plans are affordable, and the free plan offers a great way to get started with video conferencing.

Additionally, Zoom offers a range of features such as breakout rooms, polling, and virtual hand-raising that can enhance your meeting experience. Whether you're a small startup or a large enterprise, Zoom is a reliable and effective choice for all your video conferencing needs.

3. Microsoft Teams:


A Collaboration and Communication Platform That Includes Features for Scheduling and Hosting Meetings


  • Free: Teams offers a free plan that includes online video calls for up to 100 people for 60 minutes
  • Microsoft Teams Essentials: Starts at $4/user/month and increases your participant capacity to 300 people for up to 30 hours
  • Microsoft 365 Business Basic: Starts at $6/user/month - this plan is required if you want to record and transcribe your meetings
  • Microsoft 365 Business Standard: Starts at $12.50/user/month and includes everything in Business Basic, but also gives you the ability to host webinars with custom event and landing pages.

Top 3 Features:

  1. Integration with Office 365: Microsoft Teams seamlessly integrates with other Office 365 apps, such as Outlook, OneNote, and SharePoint. This makes it easy to schedule meetings, share files, and collaborate on projects with your team.
  2. Video Conferencing and Screen Sharing: Teams offers high-quality video conferencing and screen sharing, which is essential for remote teams. You can also record the meeting for later reference and share it with those who couldn't attend.
  3. Collaboration Tools: Teams offers a range of collaboration tools, including file sharing, chat, and co-authoring. This makes it easy to work together on projects, even if you're not in the same location.

If you're already using Microsoft 365, Microsoft Teams is a natural choice for your meeting planning software. Teams seamlessly integrate with other Office 365 apps, making it easy to collaborate with your team and schedule meetings. With high-quality video conferencing and screen sharing, Teams ensures remote teams can communicate effectively. Additionally, Teams' collaboration tools make it easy to share files and work together on projects. Teams is an affordable and effective choice for businesses of all sizes, and the free plan is a great way to get started. If you're looking for a reliable and seamless meeting planning software, Microsoft Teams is a great choice.

4. Google Meet:


A Video Conferencing Platform Integrated With Google Calendar, Making It Easy To Schedule And Join Meetings


  • Free: Google Meet also offers a free plan with some limitations, such as a 60-minute meeting time limit and a maximum of 100 participants. Note: The free plan does not include meeting recording.
  • Google Meet is included with all Google Workspace (formerly G Suite) plans: Starts at $6/user/month for the Basic plan and go up depending on your business needs. The paid plans offer more advanced features, such as meeting recordings, live streaming, and larger meeting sizes.

Top 3 Features:

  1. Integration with Google Workspace: Google Meet integrates seamlessly with other Google Workspace apps, such as Gmail and Google Calendar. This makes it easy to schedule and join meetings directly from your calendar, and collaborate on documents during the meeting.
  2. Easy-to-Use Interface: Google Meet has a simple and intuitive interface that is easy to use for both hosts and participants. This makes it a great option for teams who may not be as tech-savvy.
  3. High-Quality Video and Audio: Google Meet offers high-quality video and audio, which is crucial for remote teams who rely on virtual communication to stay connected.

Google Meet is a reliable and user-friendly video conferencing platform that is a great choice for businesses of all sizes. With integration into other Google Workspace apps, scheduling and joining meetings is simple and efficient. Google Meet's easy-to-use interface is a great option for teams who are new to video conferencing or may not be as tech-savvy. Additionally, Google Meet offers high-quality video and audio, ensuring that remote teams can communicate effectively. The free plan is a great way to get started, and the paid plans offer more advanced features for larger organizations. If you're looking for a reliable and user-friendly video conferencing platform, Google Meet is a great choice.

5. GoToMeeting:


A Web-Conferencing Tool Used By Larger Organizations That Allows Users To Schedule, Host, And Join Meetings


  • GoToMeeting offers three plans: Professional, Business, and Enterprise, which start at $14/user/month and go up depending on your business needs.
  • The plans offer different features such as the number of participants, recording capabilities, and personal meeting rooms.
  • GoToMeeting also offers a 14-day free trial to test out the platform.

Top 3 Features:

  1. Robust Web Conferencing: GoToMeeting offers a feature-rich web conferencing platform with high-quality video and audio. It has many tools that make it easy to share screens, collaborate on documents, and whiteboard ideas in real-time.
  2. Personal Meeting Rooms: With GoToMeeting, you can create and personalize your own meeting rooms. This feature makes it easy to have recurring meetings with the same attendees and to host impromptu meetings with colleagues.
  3. Mobile Compatibility: GoToMeeting is available on desktop and mobile devices, making it easy to join meetings from anywhere, anytime. The mobile app is feature-rich and provides the same level of functionality as the desktop version.

GoToMeeting is a comprehensive web-conferencing tool that is perfect for businesses of all sizes. The platform offers robust web conferencing features, including high-quality video and audio, screen sharing, and document collaboration. With personal meeting rooms, you can create a recurring meeting with the same attendees, making it easy to have regular meetings. Additionally, the mobile app is compatible with both iOS and Android devices, ensuring that you can join meetings from anywhere. With pricing that starts at just $14/user/month, GoToMeeting is an affordable and feature-rich option. If you're looking for a reliable web-conferencing tool with comprehensive features, GoToMeeting is an excellent choice.

6. Slack:


A Collaboration And Communication Platform That Allows Users To Schedule Meetings And Share Files With Team Members


  • Slack offers a free plan with basic features and limited search capabilities.
  • Paid plans start at $7.25/user/month for the Pro plan and go up depending on your business needs. The paid plans offer more advanced features such as unlimited message archiving, guest accounts, and the ability to host audio and video conversations with screen sharing for up to 50 participants
  • Paid plans also include app integrations with the most in demand apps and software

Top 3 Features:

  1. Real-Time Communication: Slack offers real-time messaging and file sharing, making it easy to communicate with team members instantly. This feature is perfect for teams that need to work together quickly and efficiently.
  2. Customizable and Integrations: Slack has a robust app directory with thousands of integrations, including Google Drive, Trello, and Dropbox, making it easy to customize your Slack experience to fit your team's needs.
  3. Advanced Search Capabilities: Slack has powerful search capabilities, allowing you to find messages, files, and even channels. This feature is especially helpful for teams that have a lot of messages and files.

Slack is an excellent choice for businesses that want a real-time communication platform that's simple and easy to use. The platform offers instant messaging, file sharing, and other features that make it easy for teams to collaborate. The ability to customize and integrate with other apps is a great feature that sets Slack apart from other communication tools. Additionally, Slack's powerful search capabilities make it easy to find messages, files, and channels, which is crucial for teams that work on complex projects. With a free plan and affordable pricing for paid plans, Slack is an accessible communication tool for businesses of all sizes. If you're looking for a simple, customizable, and powerful communication platform, Slack is an excellent choice.

What Is the Best Meeting Planning Software For Your Business?

Ultimately, the best meeting planning software for you will depend on your specific needs and the features that are most important to you. It's recommended to try any or all of these software options and evaluate which one fits better to your needs.

Whether you plan to meet virtually or in person, having a reliable meeting planning software can help you streamline the entire process. While each of the software options we have covered - Taggg, Zoom, Microsoft Teams, Google Meet, and GoToMeeting - has unique features and benefits, there is one standout choice for actually scheduling your meetings: Taggg.

The connected calendar function of Taggg is the secret sauce that takes the hassle out of scheduling meetings. With Taggg, you can focus on your meeting rather than worrying about the scheduling process. Sign up for a free plan, and try it for yourself today!Start Booking Group Meetings Today!

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