There’s no question that meetings are essential, but it’s also no secret that some meetings feel more worthwhile than others. Regardless of the topic at hand, there are a few things that consistently help employees feel more excited about meetings, and a few ways to ensure your meeting is as effective as possible.
Benefits of Effective Meetings
Effective meetings are a really fast way to get everyone concerned on the same page. Far faster than to-and-fro emails, phone calls, or any other form of collaboration. Especially if you are dealing with complex problems, a meeting is an ideal place to consider various options and brainstorm, and find solutions. When it comes to email meetings, consider using email hosting to ensure your team's security. Multiple people can talk through the problems and weigh the various factors involved.
Here are a few quick tips to make meetings as effective as possible and derive the above benefits, followed by an Infographic.
First, make sure your meeting is well-planned to ensure nobody’s time is wasted, and if it’s an in-person meeting, consider whether pairing it with a tasty lunch would be appropriate, keeping in mind that 71% of employees aged 18-29 said the food was the best way to guarantee their attendance. (Just don’t schedule a lunchtime meeting without offering food.)
An agenda paired with a visual presentation will help keep attendees engaged, and you might consider designating a co-host in case you need a moderator or run into any glitches. Giving attendees the option to leave, keeping your meeting to a designated time, and providing details about next steps are all key elements to ensuring your meeting is as efficient as it can be.
The below Infographic contains much more information using which you can make your meetings supremely effective.