Planning a meeting

5 Best Meeting Agenda Templates

Here are the best meeting agenda templates you can use, such as team meeting agenda template, project meeting agenda template, and more.


Hosting a meeting has a lot of moving parts. That’s where having meeting agenda templates comes in handy. When you have a file of templates for a meeting agenda you can pull from at any given time, you won’t have to worry about whether or not you included all the critical elements in yours. Whether you need to host a simple meeting to get a status update on a critical project or a more complicated meeting to make a serious company decision, we’ve got you covered!

There are many different meeting agenda templates available, depending on the type of meeting you are planning and the goals you hope to achieve. Some popular types of meeting agendas include:

  1. Basic Agenda: This template is great for any type of meeting and includes sections for the meeting objective, attendees, agenda items, and action items.

  2. Team Meeting Agenda: This template is designed for meetings with a team of people and includes sections for team updates, team goals, and individual team member updates.

  3. Project Meeting Agenda: This template is designed for meetings that focus on a specific project and includes sections for project updates, action items, and next steps.

  4. Status Meeting Agenda: This template is designed for meetings that focus on the status of a project or task and includes sections for updates, next steps, and action items.

  5. Decision-Making Meeting Agenda: This template is designed for meetings where decisions need to be made and includes sections for discussion points, decision options, and action items.

It's important to note that these templates are designed as a guide, and you should adjust them as necessary to suit your needs. That said, let’s take a closer look at each of the meeting agenda templates to inspire you to create a template folder of your own!

basic-meeting

Basic Meeting Agenda Template

Company Name Meeting

Date: [Insert date of meeting]

Time: [Insert time of meeting]

Location: [Insert location of meeting]

Objective:

[Insert objective or purpose of the meeting]

Attendees:

[Insert list of attendees or invitees]

Agenda Items:

  1. Call to Order
  2. Approval of Agenda
  3. Approval of Minutes from Last Meeting
  4. Old Business
  5. New Business
  6. Open Discussion
  7. Action Items
  8. Next Steps
  9. Adjournment

Item Details:

1. Call to Order
  • Welcome and Introductions
  • Roll Call
2. Approval of Agenda
  • Review of the agenda for the meeting
  • Additions, deletions, or changes to the agenda
3. Approval of Minutes from Last Meeting
  • Review the meeting minutes that were taken during the previous meeting(s)
  • Corrections or amendments to the minutes
  • Approval of the minutes
4. Old Business
  • Discussion of any unresolved items from previous meetings
5. New Business
  • Discussion of new topics and items for the current meeting
6. Open Discussion
  • Open forum for attendees to discuss any relevant topics or concerns
7. Action Items
  • Review of any action items from the meeting
  • Assignment of tasks to individuals or groups
  • Deadline for completion of tasks
8. Next Steps
  • Discuss your the next best steps for your attendees, and discuss and/or schedule future meeting dates
9. Adjournment
  • Review what took place and who will be handling the various action items assigned during this meeting
  • Next Meeting Date
  • Meeting Adjournment

Action Items:

  • [Insert action item 1]
  • [Insert action item 2]
  • [Insert action item 3]

Next Steps:

  • [Insert next step 1]
  • [Insert next step 2]
  • [Insert next step 3]

team-meeting-icon

Team Meeting Agenda Template

Company Name Team Meeting

Date: [Insert date of meeting]

Time: [Insert time of meeting]

Location: [Insert location of meeting]

Objective: [Insert objective or purpose of the meeting]

Attendees:

[Insert list of attendees or invitees]

Agenda Items:

  1. Team Updates
  2. Team Goals
  3. Individual Team Member Updates
  4. Open Discussion
  5. Action Items
  6. Next Steps
  7. Adjournment

Item Details:

1. Team Updates
  • Review of progress towards team goals
  • Updates on team projects and initiatives
  • Team successes and challenges
2. Team Goals
  • Review of team goals
  • Discussion of progress towards goals
  • Identification of any obstacles or roadblocks
  • Brainstorming of strategies to overcome obstacles and achieve goals
3. Individual Team Member Updates
  • Update from each team member on their individual progress towards team goals
  • Discussion of any challenges or issues that individual team members are facing
  • Sharing of best practices or lessons learned by individual team members
4. Open Discussion
  • Open forum for attendees to discuss any relevant topics or concerns
5. Action Items
  • Review of any action items from the meeting
  • Assignment of tasks to individuals or groups
  • Deadline for completion of tasks
6. Next Steps
  • Discuss your the next best steps for your attendees, and discuss and/or schedule future meeting dates
7. Adjournment
  • Review what took place and who will be handling the various action items assigned during this meeting
  • Next Meeting Date
  • Meeting Adjournment

Action Items:

  • [Insert action item 1]
  • [Insert action item 2]
  • [Insert action item 3]

Next Steps:

  • [Insert next step 1]
  • [Insert next step 2]
  • [Insert next step 3]

project-meeting

Project Meeting Agenda Template

Company Name Project Meeting

Date: [Insert date of meeting]

Time: [Insert time of meeting]

Location: [Insert location of meeting]

Objective: [Insert objective or purpose of the meeting]

Attendees: [Insert list of attendees or invitees]

Agenda Items:

  1. Project Updates
  2. Action Items
  3. Next Steps
  4. Open Discussion
  5. Adjournment

Item Details:

1. Project Updates
  • Review of project timeline and milestones
  • Updates on project progress and status
  • Discussion of any issues or risks
2. Action Items
  • Review of any action items from previous meetings
  • Identification of new action items
  • Assignment of tasks to individuals or groups
  • Deadline for completion of tasks
3. Next Steps
  • Discussion of next steps for the project
  • Identification of key tasks and milestones
  • Agreement on timelines and responsibilities
4. Open Discussion
  • Open forum for attendees to discuss any relevant topics or concerns
5. Adjournment
  • Review what took place and who will be handling the various action items assigned during this meeting
  • Next Meeting Date
  • Meeting Adjournment

Action Items:

  • [Insert action item 1]
  • [Insert action item 2]
  • [Insert action item 3]

Next Steps:

  • [Insert next step 1]
  • [Insert next step 2]
  • [Insert next step 3]

status-icon

Status Meeting Agenda Template

Company Name Status Meeting

Date: [Insert Date]

Time: [Insert Time]

Location: [Insert Location]

Agenda Items:

  1. Welcome and Introductions
  2. Review of Previous Meeting Minutes (if applicable)
  3. Project/Task Update
  4. Next Steps
  5. Action Items
  6. Open Discussion
  7. Closing

Item Details:

1. Welcome and Introductions
  • Welcome all attendees and introduce any new team members
2. Review of Previous Meeting Minutes
  • Review and approve the minutes from the previous meeting, if necessary
3. Project/Task Update
  • Discuss the current status of the project/task 
  • Provide updates on milestones, deadlines, and progress 
  • Identify any challenges or roadblocks
4. Next Steps
  • Briefly share what the next steps will be for the project/task 
  • Identify any upcoming milestones or deadlines
  • Discuss any potential risks or issues and develop a plan to mitigate them
5. Action Items
  • If there were any action items assigned during the previous meeting, follow up on the status of them
  • Assign new action items, if necessary
  • Discuss responsibilities and due dates for each action item
6. Open Discussion
  • Allow time for attendees to ask questions, share feedback, or raise any concerns
7. Closing
  • Summarize the most important elements that resulted from the meeting (i.e. key takeaways)
  • Schedule the date and time for the next status meeting
  • Thank all attendees for their participation

decision-making

Decision-Making Meeting Agenda Template

Company Name Decision-Making Meeting

Date: [Insert Date]

Time: [Insert Time]

Location: [Insert Location]

Agenda Items:

  1. Welcome and Introductions
  2. Review of Previous Meeting Minutes (if applicable)
  3. Project/Task Update
  4. Next Steps
  5. Action Items
  6. Open Discussion
  7. Closing

Item Details:

1. Welcome and Introductions
  • Welcome all attendees and introduce any new team members
2. Review of the Issue
  • Define and clarify the issue to be addressed
  • Identify the impact of the issue on the project, team, or organization
3. Discussion Points
  • Discuss the different perspectives and ideas related to the issue
  • Encourage open and respectful dialogue to ensure a thorough understanding of the problem
4. Decision Options
  • Present and evaluate different decision options
  • Discuss the both the benefits and disadvantages of the various options that are available to your meeting attendees
  • Evaluate potential risks and benefits
5. Decision-Making Process
  • Select the best decision option based on the discussion and evaluation
  • Determine the criteria used to make the decision
  • When it comes to the actual implementation of the decision, you must also determine who is responsible for doing so
6. Action Items
  • Develop an action plan for implementing the decision
  • Assign responsibilities and due dates for each action item
7. Open Discussion
  • Allow time for attendees to ask questions, share feedback, or raise any concerns
8. Closing
  • Summarize any of the important decisions that were made during the meeting
  • Review the action plan and responsibilities
  • Schedule a follow-up meeting to review progress and next steps
  • Thank all attendees for their participation

How to Use Meeting Agenda Templates Effectively

Again, the templates for a meeting agenda we’ve shared here today are just that - templates. With that in mind, here are some ideas for how to use these meeting agenda templates effectively:

First, determine the type of meeting you are hosting.

Does it fall into one of the five categories we shared? If not, you might need to create an additional template or two, or three, or more!

For example, if you’re working in a field where you have to converse with lawyers regularly, your template might be something like “Legal Team Meeting Agenda Template.” Your template could include things like:

  • Guidelines for compliance
  • Security and privacy laws to be aware of
  • Statutes related to what your company is selling.

Second, fill out the agenda with your own details.

Having several templates for a meeting agenda doesn't do you any good on their own. You need to flesh out all of your meeting specific details. The good news is, with a template you won’t have to worry about forgetting critical elements because it’s all laid out for you. From reminding you to fill the room with pertinent attendees to sharing action items and next steps, you have all the prompts you need to design a productive meeting.

Third, don’t forget to share your agenda ahead of the event.

Sharing your agenda after you fill out your template will help your meeting attendees to prepare for the event. As an added benefit, if you did forget to include anything in your agenda, your attendees can tell you what to add ahead of the big day.

When you’re ready to book your meeting, be sure to do it with Taggg scheduling software. We eliminate the hassle related to booking events. Learn more and get started for free!Start Booking Group Meetings Today!


About the author

Similar posts

Get notified on new meeting scheduling advancements

Be the first to know about new ways to schedule and run better remote team meetings.